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Document Management System

Standard File Plan Management
Document Types Management
Storage Plan Management
Distribution Lists
Documenos ®

Get to know Documenos®' Document Management.

Documenos® Document Management goes beyond document management and analyzes your data and produces meaningful statistics. These statistics support you to make more informed business decisions. It records every transaction and provides analysis to increase efficiency and automate your processes. Thus, it enables organizations to achieve their strategic goals faster and more effectively.

E-Transformation cannot be completed without process management. Documenos® offers you a document management system and process management system that are 100% integrated with each other and equipped with completely new, flexible and easy methods.

    ✅ Standard File Plan Management ✅ Document Types Management ✅ Storage Plan Management ✅ Distribution Lists ✅ Access Permissions Management ✅ Signature and Approval Chain Management ✅ Free Text and Form Templates ✅ Creating Bulk Documents ✅ Document Task Management ✅ Document Event Triggers ✅ Electronic Signature Support

Features

The features our customers like most

Standard File Plan Management

It provides the opportunity to create a file plan according to document types and organize all documents in a standard structure.

Document Types Management

It defines custom fields for different document types and facilitates management of each document type according to its needs

Storage Plan Management

It manages the retention periods of documents and follows automatic archiving or destruction processes.

Distribution Lists

It offers listing and sharing features to easily distribute documents to specific groups or users.

Access Permissions Management

Defines who can access the document; increases security by assigning specific access levels to users or groups

Signature and Approval Chain Management

It defines digital signature and approval processes on documents; ensures that each step is traceable and secure.

Free Text and Form Templates

It allows you to create document and form templates that suit your needs and easily edit them with a drag-and-drop interface.

Creating Bulk Documents

It speeds up processes with the function of bulk uploading and archiving documents from specific folders or email attachments.

Document Task Management

It makes it easier to follow and organize business processes by defining tasks related to documents.
Design

Design the Forms

You can design complex forms consisting of fields and tables by connecting them to the data sources you want.

Define

Define to Routes

Define who will do what action in what order on the forms. It is possible to design the life cycle of each form with unlimited possibilities and the most flexible options.

Shape

Shape the Rules

You can create rules as you wish so that the forms can be prepared. You can complicate your rules without writing a single line of code and using different options such as and / or / equals / contains / does not include /greater than / less than /starts with.

Publish

Publish Local Or Internet

While publishing your forms, you can make them specific to a certain unit or group, or you can make them accessible on the Internet so that people from the public can fill out the form and follow the business processes in your organization with these forms.

See How Documenos®' Document Management Interface.

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Analyze

Analyze

You can analyze the information contained in the forms at any time. You can get the reports you want for form data on pivot tables.

Archive

Archive

You can archive your document and process data according to the rules you want. In addition, using the capabilities of the digital archive module, you can automatically archive and make available all kinds of data from unlimited sources.

Document Event Triggers

Document Event Triggers

It provides triggers (mail, sms, exe, api etc.) for events that occur during the lifecycle of documents (creation, approval, signature, return, rejection, completion). It also allows you to create documents from incoming emails by listening to your corporate emails.

Electronic Signature Support

Electronic Signature Support

It provides the opportunity for internal and external users to add electronic signatures to document processes.