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Documenos® Document Management goes beyond document management by analysing your data and producing meaningful statistics that support better-informed business decisions. It records every transaction and provides analysis to increase efficiency and automate your processes, helping organisations reach their strategic goals faster and more effectively.
Digital transformation cannot be completed without process management. Documenos® offers you a document management system and a process management system that are 100% integrated with each other and equipped with entirely new, flexible and easy methods.
Lets you create a file plan by document type and organise all documents in a standard structure.
Defines custom fields for different document types and makes it easy to manage each type according to its needs.
Manages document retention periods and tracks automatic archiving or disposal processes.
Offers listing and sharing features to easily distribute documents to specific groups or users.
Defines who can access a document and strengthens security by assigning specific access levels to users or groups.
Defines digital signature and approval processes for documents, ensuring every step is traceable and secure.
Lets you create document and form templates tailored to your needs and edit them easily with a drag-and-drop interface.
Speeds up processes with bulk uploading and archiving of documents from specific folders or email attachments.
Makes it easier to track and organise business processes by defining document-related tasks.
Design complex forms made up of fields and tables, connected to any data sources you choose.
Define who performs which action on forms and in what order. You can design the lifecycle of every form with unlimited possibilities and the most flexible options.
Create any rules you like for preparing forms. Without writing a single line of code, you can build sophisticated rules using options such as and / or / equals / contains / does not contain / greater than / less than / starts with.
When publishing your forms, you can restrict them to a specific department or group, or make them accessible online so that members of the public can fill them in and your organisation can track its business processes through these forms.
Analyse the information contained in forms whenever you like. Produce any reports you need on form data using pivot tables.
Archive your documents and process your data according to the rules you choose. Using the capabilities of the digital archive module, you can also automatically archive all kinds of data and make it available from unlimited sources.
Provides triggers (email, SMS, exe, API, etc.) for events throughout the document lifecycle (creation, approval, signature, return, rejection, completion). It can also monitor your corporate mailboxes and create documents from incoming emails.
Allows internal and external users to add electronic signatures to document processes.