Archive Management System

Multi Archive

Auto OCR & Auto Indexing

Auto Import Options

Wide Security Options

Get to know Documenos®' Archive Management.

The archive module of the application records and preserves the cultural heritage of companies or institutions; backing up information sources produced in a single copy in printed media; providing multiple access to single copy resources; reduction of paper document and storage cost; implementation of enterprise content management solutions; providing archival protection; maintaining the integrity of the digital object and ensuring the display, access and use of resources in the face of changing technology; It is used to make available millions of books, pages, photographs, video or audio recordings and all kinds of digitized data that cannot reach the user from the shelves or warehouses of the data stored in media such as libraries and document archives belonging to the company or institution.

With this application, the basic competencies that your institution will gain in electronic records archive are as follows: Thanks to the multi-archive management infrastructure, the digitization processes can be managed at different levels for different archives at the same time, The purpose of the materials to be obtained can be determined and easily managed from the management interface, API that provides data for different applications Thanks to 's, unlimited possibilities for data access are obtained, Thanks to the multi-archive system, the quality suitable for the purpose of each separate project can be decided differently, Who will use this digital media and access options can be easily managed, What possibilities of digitization will be offered to those who will reach this environment can be managed Since the storage media of the digital media is very diverse, slow or fast, safe or less secure environments can be preferred according to the need and cost preference.

The most advanced security preferences can be applied at different levels for each archive by complying with the personal data protection law.

Data upload options to the electronic record archive are very diverse in accordance with the needs of the institution. Electronic record can be uploaded to the application with SOAP-API or REST-API. With the adjustment to be made to the application, the application can listen to the FTP server or DISK area you want, and the contents recorded in these areas can be automatically archived.

✅ Digitization Process Management ✅ Physical Archive Management ✅ Multi-Layered Security ✅ Automatic Data Loading ✅ Multi-Tiered Architecture ✅ Publishing and Sharing ✅ Content Editing Options ✅ Statistics and Reporting ✅ Search and Privacy Settings ✅ Automatic Indexing ✅ Personal Portfolio Management

Features

The features our customers like most

Digitization Process
Management

It manages the digitization processes. It allows the definition of an unlimited number of dynamic index fields for each archive.

Physical Archive
Management

It manages physical archives at hierarchical levels such as building, room, cabinet, shelf, along with the types of assets within them.

Multi-Layered Security

In addition to access level management, it provides access settings at archive, layer, and folder levels. It provides temporary and controlled access to archives for researchers.

Automatic Data Loading

It continuously and automatically uploads data to the archive system from disk storage areas or FTP servers.

Multi-Tiered Architecture

It provides process security by spreading digital archive production processes across multiple layers, simplifies complex processes, and enables performance measurement.

Publishing and Sharing

Provides the ability to securely share documents with internal or external users.

Content Editing Options

It allows you to perform dozens of functions such as cropping, rotating, contrast adjustment, color or sharpness adjustment in photos from the web browser. It allows you to obtain new videos by cropping certain intervals in videos.

Statistics and Reporting

It provides archive usage statistics, file movements and access analysis.

Search and Privacy Settings

Provides authorization based search and access features on documents containing confidential or personal data.

Wide Security Options

Access privileges of each archive can be set differently. It can be customized by layers or by folders.

Flexible Access & Sharing Options

It can be set in detail who can access any material in the archive, when and where, and whether they are authorized to edit, download or share the data they access.

Automatic Indexing

It makes images added to the archive searchable by performing automatic OCR. It converts speech in audio files into text for over 150 languages with the help of artificial intelligence (AI) and enables searching in videos.

Personal Portfolio Management

It allows users to manage their personal documents in custom folders.

See How Documenos®' Archive Management Interface.

Multi Archive

You can manage multiple archives within each company. Each archive can be kept in a different data storage area, different rules and security policies can be applied.

Auto OCR & Auto Indexing

You can perform automatic OCR for archives and also automatically index data such as IPTC, EXIF.

Auto Import Options

The contents of an archive can be automatically and continuously imported from disk or FTP server.

Digitization Process

In Documenos®, every tool is provided for you to carry out the archiving work with scientific methods as a process.