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Share, and decide who gets access, for how long and how many times.
Collaborate securely by sharing documents with external users through time-limited, usage-capped links or by email, and keep controlled access to shared content.
Quotes, orders, stock and production slips are shared as a PDF generated from the template you choose. Multiple documents can be shared at once.
Every share has a validity period and a download or view limit. When the time runs out or the limit is exceeded, the link becomes invalid automatically; you don't need to revoke it.
1 hour, 1 day, 1 week, 1 month or 1 year.
1, 10, 100 or unlimited. View limit for documents: if needed, a document can be viewed only once.
Before downloading, the recipient sees who shared it, the share and expiry dates, the limit and the description.
In Drive you share a folder rather than a single file: the external user gets their own workspace in that folder.
You can share a folder in your Drive space with other Documenos® users or with an email address.
The password is sent to the external user by email. Repeated failed attempts temporarily lock access.
Read-only or writable sharing: uploading and deleting require write permission.
By setting a quota on the folder, you can limit the total size of files the other party can upload.
You can set any end date for a folder share or leave it open-ended. The external user can preview and download files in the browser.
Every view and download is recorded with date, time and IP address; your share list shows each link's status and download count. The external user's folder sign-ins, failed attempts, and uploaded and deleted files appear in the Drive log.
Being able to see a document doesn't mean being able to share it; sharing is granted through a separate permission. Administrators can see and end every document share across the organisation from a single screen, and every share is recorded in the system log.
