Some Features

Going beyond traditional document management, Documenos acts as an intelligent system that manages the information in documents and their entire lifecycle.

Supports a multi-company structure that allows several companies belonging to a holding to work securely on the same system.

The application interface supports ten different languages. It also offers multilingual and automatic translation support for all user-defined content.

Designed to be industry-agnostic, it offers a flexible toolset that adapts to the specific digital transformation needs of every industry.

Create an unlimited number of forms with rich field types, dynamic rules and professional output using the web-based drag-and-drop PDF designer.

Model complex business processes and workflows with synchronized or independent steps, using dynamic datasets and flexible rule-based controls.

Manage access through advanced authorization tools and gain granular control over viewing, editing and sharing permissions for all digital assets.

Ensures strict compliance with data protection laws and privacy security, especially when processing personal and confidential data in archives.

Secure your system with advanced access restrictions based on specific IP ranges, authorized working days and defined hours.

A comprehensive delegation management system allows users to appoint proxies who can securely handle tasks and approvals on their behalf.

Provides a high level of data security through Multi-Factor Authentication (MFA), TOTP standards and strictly controlled database access.

Ensure full transparency by keeping detailed logs of system activities, service tasks, document movements and administrative changes.

Runs on a multi-layered architecture that allows different archives to be managed with different security, quality and storage policies.

Manage and integrate various data sources and dynamic datasets, and automate the flow of information into forms, processes and reports.

Automate data entry with background services that monitor FTP servers and local disks and support bulk Excel uploads for seamless synchronization.

Collaborate securely by sharing documents with external users via encrypted links or email, and provide controlled access for editing and commenting.

Thanks to advanced indexing, it provides fast and secure access to hundreds of millions of digital records, including documents, photos, videos and media files.

Easily manages hundreds of millions of digital assets. Supports unlimited horizontal cluster scaling and provides high-speed access to petabytes of data and secure long-term preservation without compromising system performance.

Electronic signatures are created and stored in the XAdES, CAdES, PAdES and JAdES formats defined by eIDAS, using the DSS library developed by the European Commission.

You can share your calendar with several people and grant each user read-only or edit permission. This way, you can leave calendar management to your assistant.

You can start a video call with a user in a single click. The camera and microphone can be turned on and off during the call. The call takes place between users directly in the browser.

Your company's corporate directory is managed from a single center. Permissions determine who can see which folders and who can edit the data.

Design your own tables as Datasets or upload them from Excel. Integrate these tables bidirectionally with any document, form, process file, workflow and even task records.

Create your corporate knowledge bases in multiple languages and publish them either to your internal users or publicly on your web pages.

Documenos includes a flexible and powerful content management system that lets you build and manage websites with drag and drop, without any coding knowledge.

Connect your corporate email addresses to automatic listeners and create automatic workflows for incoming emails, so that incoming requests and complaints are never left unanswered or forgotten.

Run email and SMS campaigns for all your contacts or for the contacts in selected folders. Let each contact receive the campaign content in their own language, track opened emails and measure the performance of your campaigns.

Human faces in photo files added to the archive can be detected with the help of artificial intelligence and automatically matched with previously identified faces.

You can get any report you need on document, process, form, workflow or task record data through BI dashboards or pivot tables.

Integrate Google, Yandex, Bing, Azure, Deepl, LibreTranslate or your AI services and manage the translation services available across the application from a single center.