Inventory Management System

Inventory Module

Purchasing Module

Production Module

Sales Module

Discover to Documenos® Inventory Management.

Documenos® “Inventory Management Module” incorporates all the essential features expected from an inventory management software.

Documenos® includes all the tools needed to manage the end-to-end lifecycle of an inventory item within your company/organization, integrated as functionalities.

Documenos® allows for the fully flexible management of the following fundamental concepts for inventory tracking: Inventory classes, Inventory units, Production centers, Production recipes/formulas, Warehouses, Inventory cards, Inventory rules, Inventory document header fields, Sales price lists, and customized print templates for inventory documents.

Documenos® supports the creation of rule-based modeled workflows to meet the needs of companies/organizations that want to model inventory management in a flexible way.

Documenos® "Inventory Management Module" provides ready-made toolsets for companies/organizations to manage the following inventory workflows and the approval chain processes to be integrated into these workflows: Sales quotation letters, Sales orders, Sales documents (Invoice, Delivery note, etc.), Production recipes and formulas, Production records, Purchase requests, Purchase orders, Purchase documents (Invoice, Delivery note, etc.), Inventory opening slips, Inventory counting slips, Inventory shipment slips, Inventory consumption slips, Inventory loss slips.

✅ Inventory Classes Management ✅ Inventory Units Management ✅ Inventory Cards Management ✅ Inventory Rules Management ✅ Inventory Records Header Field Management ✅ PDF Template Designs for Inventory Records ✅ Inventory Price Lists Management ✅ Sales Offer Letters Management ✅ Sales Orders Management ✅ Sales Documents Management ✅ Production Records Management ✅ Production Recipes and Formula Management ✅ Purchase Request Management ✅ Purchase Orders Management ✅ Purchase Documents Management ✅ Warehouse Inventory Management ✅ Inventory Slips Management ✅ Inventory Movements Tracking ✅ Management of Pending Transaction Approvals

Features

The features our customers like most

Inventory Classes Management

Inventory classes are defined as a tree structure. Names can be defined in different languages, and multiple unit managers, groups, or users can be selected to approve quota-exceeding purchases or sales. If a group is specified, approval from one of the group members is sufficient.

Inventory Units Management

Inventory units and unit conversions are defined together. Documenos® includes Unit, Area, Weight, Volume, and Length units, as well as predefined conversion tables for these units. Custom unit definitions and their corresponding conversions, as required by the company/institution, can be added to the definitions if needed.

Inventory Cards Management

The following information can be recorded on inventory cards: Code, Name, Inventory Type, Commercial Inventory, Fixed Recipe Production, Variable Recipe, Production, Raw Material, Consumable, Fixed Asset, Group Inventory, Brand and Model Name, Inventory Quantities, Valid Unit, Barcode, Tax, Inventory Class, Reserved Sales, Serial Tracking, Shelf Life Tracking, Warranty Period Tracking, Minimum Quantity Tracking.

Inventory Rules Management

When recording any inventory transaction, all rules in the inventory rule list are considered. If a record complies with more than one rule, the approval chain is applied as the sum of the rules.

Inventory Records Header Field Management

When creating a record in the Inventory Management Module, the metadata (metadata fields) of the record, regardless of its type, can be dynamically expanded according to the needs of your company/institution.

PDF Template Designs for Inventory Records

You can prepare more than one print template for a record type. When you want to print or prepare a PDF for a record, the system will first ask you which template you want to use and the PDF will be prepared using the template you select.

Inventory Price Lists Management

An unlimited number of inventory sales price lists can be prepared. Inventory sales price lists can be prepared for future dates. When sales records (sales invoices, etc.) are created, the unit prices from the price list valid on the recording date are automatically reflected in the transaction record. Sales personnel entering the record can manually correct the unit prices.

Sales Offer Letters Management

Documenos® offers an advanced Sales Offer Letter Management.

Sales Orders Management

Documenos® offers advanced Order Management.

Sales Documents Management

Delivery Note, Invoice, Delivery Note Invoice and Consignment Note Management.

Production Records Management

There are two types of production models in Documenos®: -Fixed recipe production (production is done with the same recipe for all customers, recipes may change over time, but each production uses the same recipe table valid at the time of production) -Variable recipe production (production recipes specific to each customer or each order are followed)

Production Recipes and Formula Management

From the “Recipes/Formulas” screen of Documenos®, inventory cards with both fixed and variable recipes can be managed together. The details of any production recipe, along with the changes that have occurred throughout its history, are managed.

Purchase Request Management

If changes are made to the details of a purchase request after it has been approved, the record is checked again, and if a situation requiring it to be sent to the approval chain is detected, the record is automatically sent back to the approval chain.

Purchase Orders Management

You can enter as much inventory information as you want in the purchase order detail lines.

Purchase Documents Management

Delivery Note, Invoice, Delivery Note Invoice or Consignment Note.

View Documenos® Inventory Management Interface.

Warehouse Inventory Management

With the Documenos® inventory management module, all product warehouses of your company/institution can be tracked simultaneously and in real time. When the inventory screen is opened, incoming, outgoing, and remaining quantities are always reported for all warehouses and all inventory classes without the need for any filtering.

Inventory Slips Management

Opening, Consumption, Waste, Shipment, Counting.

Inventory Movements Tracking

In the Documenos® inventory management module, transaction records for all product items of your company/institution can be tracked simultaneously and in real time as "inventory movements".

Management of Pending Transaction Approvals

Documents awaiting approval from users are saved in the “Pending Approvals” list. To complete the approval process, the user simply opens the document, then clicks either the “Approve” or “Reject” buttons.